AdminIn today’s fast-paced, globally connected work environment, efficient human resource operations play a crucial role in shaping the employee experience and driving organizational success. Especially in the Netherlands where employment laws are both progressive and precise, having an experienced HR Administrator ensures that companies remain compliant while providing employees with a seamless and supportive work environment.
From onboarding new hires to overseeing payroll and managing immigration paperwork, the HR Administrator serves as the backbone of every team – ensuring that every detail is aligned with Dutch labor standards and internal company policies.
With the rise of remote and hybrid work models, the scope and responsibility of HR professionals have evolved significantly. No longer confined to traditional office support roles, HR administrators now play a strategic part in supporting distributed teams, managing digital records, coordinating with international vendors and guiding employees through complex regulations.
This position is ideal for someone who thrives in structure, enjoys working behind the scenes to support others and has a strong understanding of the Dutch employment ecosystem – including its tax regulations, immigration laws and employee benefits systems.
For a forward-thinking tech company that helps automate communication across platforms like Instagram and WhatsApp, the human element remains just as essential. While the product may be powered by automation, the team is built on genuine care, transparency and respect.
That’s why the company is now looking to hire an HR Administrator based in the Netherlands – someone who can take charge of the operational HR workflows and ensure employees receive the clarity and compliance they need, from contracts and payroll to relocation assistance and visa sponsorships.
This role isn’t just administrative – it’s foundational. It offers the right candidate an opportunity to join a diverse, international team committed to innovation while also working on the frontline of employee relations, legal compliance and people management. It’s a unique blend of structure and impact where your attention to detail directly influences the success of individuals and the wider organization. If you’re someone who values accuracy, autonomy and being the go-to expert for all things HR in the Netherlands, this opportunity is built just for you.
Locatie: Amsterdam • Hybrid Work Option
ABOUT US
At our company, we specialize in empowering entrepreneurs, influencers and businesses to automate their communication through platforms like Instagram, Messenger, WhatsApp, Telegram and TikTok. The result? Enhanced engagement, increased conversions and dependable growth for our users across multiple industries.
We are proud of our multicultural team which is spread out over three continents and continues to grow. Together, we’re on a mission to establish the most advanced and user-centric Chat Marketing platform on the market. With more than 1.5 million customers already relying on our technology, we’re driven by a shared passion to transform the way people interact and sell online through conversational automation.
WHO WE’RE SEEKING
Efficient human resource processes are not just an internal necessity – they directly influence how employees feel and perform at work.
We are currently looking to hire a meticulous and experienced HR Administrator based in the Netherlands. This position demands someone who can own essential HR workflows, particularly around documentation and regulatory compliance. You’ll be a key contributor in delivering a smooth and professional experience for employees, spanning the entire employment lifecycle – from onboarding and payroll to relocation, contract updates and offboarding.
You’ll serve as a vital point of contact for team members in the Netherlands while liaising with third-party vendors, keeping abreast of Dutch labor legislation and ensuring full legal alignment. If you’re highly detail-focused organized and experienced in Dutch HR policies and systems, this is the role where you can truly make an impact.
RESPONSIBILITIES YOU WILL HANDLE
In this role, you’ll work across several core areas of HR operations, primarily for our Dutch legal entity. Here’s what you can expect:
Managing HR Documentation
- Draft and manage various HR-related documents including employment contracts, onboarding packets, contract amendments, relocation letters and exit documentation.
- Handle all paperwork required for visa processes such as Highly Skilled Migrant applications, Blue Card submissions, ruling letters and letters of intent.
- Maintain proper documentation for leaves of absence – whether vacation, sick leave, parental leave or other statutory types.
- Perform regular audits of employee files to ensure compliance with GDPR and internal protocols.
Ensuring Compliance
- Actively monitor changes to Dutch labor and immigration laws and update internal processes accordingly.
- Maintain up-to-date and compliant records, aligning with government entities like the IND (Immigration and Naturalisation Service), Belastingdienst (Dutch tax authority), UWV (Employee Insurance Agency) and more.
- Ensure all HR activities are in line with corporate policies and reflect the latest legal standards.
Hiring & Exit Coordination
- Facilitate all administrative processes associated with hiring and terminating employees.
- Collect necessary documentation, generate contracts organize background checks (if applicable) and manage offboarding paperwork and checklists.
- Support immigration procedures by assembling required documentation for visa sponsorship and coordinating with external consultants or IND representatives.
Payroll & Compensation Support
- Assist in gathering and verifying monthly payroll inputs such as sick leave, holidays, bonuses and expense reimbursements.
- Ensure accurate and timely transfer of payroll-related data to external payroll providers.
- Liaise with payroll partners to ensure payslips, tax filings and social security contributions are managed correctly.
Absence and Attendance Tracking
- Oversee systems that track working hours, time off and sick days.
- Coordinate with occupational health services (Arbodienst) to document and manage long-term absences in compliance with Dutch regulations.
- Make sure leave balances are correct and that time-tracking tools are aligned with labor laws.
Employee Relations and Support
- Act as the go-to HR representative for all employees based in the Netherlands.
- Help clarify HR policies, interpret employment agreements and explain Dutch employment laws or statutory rights (e.g., procedures for sick leave, maternity/paternity policies, pension eligibility and 30% ruling benefits).
- Be available to answer general HR-related queries and escalate complex cases where necessary.
Lifecycle Management
- Support employees at each stage of their journey, from pre-boarding and onboarding to performance reviews, promotions and final exits.
- Coordinate probation period assessments and handle the documentation associated with internal job changes or departmental moves.
- Contribute to continuous improvement in employee satisfaction by streamlining lifecycle workflows.
Working with External Providers
- Collaborate with service vendors such as payroll administrators, pension providers, immigration lawyers and tax consultants.
- Ensure all partnerships are legally compliant, service-level agreements are met and that external instructions follow Dutch labor law.
- Audit third-party services periodically to identify gaps or areas for improvement.
WHAT MAKES YOU A GREAT FIT
To thrive in this role, candidates should meet the following criteria:
- A bachelor’s degree in Human Resources, Labor Law, Business Administration or a related field.
- At least three years of experience in a human resources function with a focus on documentation, compliance or operations within the Netherlands.
- Strong grasp of Dutch labor law, statutory benefits and a working understanding of IND immigration procedures.
- Proven experience working with external HR vendors such as payroll processors, tax consultants or immigration agencies.
- Comfort with digital tools including HRIS platforms, Google Workspace, Notion and spreadsheets (Excel or Google Sheets).
- Excellent verbal and written communication skills in English; fluency in Dutch is a major plus and may be required for external communication with Dutch authorities.
- Strong organizational and time-management skills with a proactive, independent approach.
- A team-first mentality combined with the ability to take initiative and solve problems resourcefully.
WHY YOU’LL ENJOY WORKING WITH US
Joining our team means more than just doing a job – it means becoming part of a culture that values innovation, collaboration and employee well-being. From day one, you’ll feel a genuine sense of belonging and purpose.
- You’ll contribute directly to an ambitious global product that is shaping the future of customer engagement and marketing automation.
- You’ll have the freedom to bring your ideas to the table, make improvements and experiment with new processes.
- You’ll be part of a diverse team that celebrates differences and prioritizes mutual respect and collaboration.
WHAT WE OFFER YOU
We understand that people thrive in environments that support their personal growth and professional fulfillment. That’s why we offer a competitive and holistic benefits package that includes:
- Comprehensive health coverage for you and your dependents to ensure peace of mind.
- A dedicated learning and development fund for training, certifications, workshops or conferences that enhance your career.
- A flexible perks system where you can tailor benefits that matter most to you – whether it’s mobility, wellness or personal equipment.
- Hybrid work flexibility and generous leave policies so you can maintain a healthy work-life balance.
- Access to our modern office, complete with catered meals, snacks and beverages.
- Opportunities to participate in team-building retreats, annual offsite events and sponsored group activities like sports or volunteering days.
OUR COMMITMENT TO DIVERSITY
We are proud to be an Equal Opportunity Employer. We value diversity in all its forms and are committed to building an inclusive workplace that welcomes people from all backgrounds, regardless of race, ethnicity, religion, gender identity, sexual orientation, age, disability or any other protected category.
We ensure that all hiring and employment decisions are made based on merit, qualifications and business need while fostering an environment where everyone feels respected and empowered.
We also strive to make our recruitment process accessible. If you need reasonable accommodations at any stage of the interview process – whether related to physical accessibility, scheduling needs or language support – please indicate this in your application so we can support you accordingly.
Apply for the Human Resources Administrator position at Manychat through their official job posting on
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